Summary 

The ESA editorial coordinator provides direct support to ESA’s authors, editors, reviewers, and ESA staff. This role monitors the review process, creates journal reports, and participates in projects to improve the publications program and advance entomology. The editorial coordinator answers questions and requests about journal policies, guidelines, the publication process, journal software, and other queries related to the publications program. Additionally, this position supports the ESA publications office (and, as needed, the rest of the ESA staff) through administrative tasks to keep the portfolio operations organized, efficient, on time, and the organization running smoothly,  

Essential Duties and Responsibilities: 

In performance of this job, tasks and responsibilities include, but are not limited to, the following: 

• Processing and tracking routine journal items, such as waiver requests, cover image submissions, new editor and reviewer set up, and other tasks as needed by the portfolio. 

• Producing regular reports on journal data for ESA’s publications program. 

• Providing customer service and technical support to authors, editors, and reviewers who have questions about the manuscript submission system, peer review process, or journal policies. 

• Providing administrative support to the committees that oversee ESA’s scholarly publications, including scheduling meetings and preparing minutes and action items. 

• Coordinating the editing and production process of the magazine American Entomologist 

• Performing quality assurance checks on manuscripts. 

• Assisting in coordinating calls for papers and special collections. 

• Assisting ESA in-house publications staff with their projects and portfolio initiatives. 

• Working with editors and reviewers to keep the peer-review process efficient and high-quality, including tracking and following up on overdue papers.  

• Attending ESA’s annual meeting and branch meetings as assigned and providing support to journal meetings or other areas where needed. 

• Occasional general ESA administrative support, including periodic mail sorting, monitoring of general inboxes, and support for special projects.  

• Other duties as assigned. 

SUPERVISORY RESPONSIBILITIES: None 

EDUCATION AND/OR EXPERIENCE: The position requires a bachelor’s degree; experience working in a publishing environment is preferred. The following additional qualifications are sought: 

• Highly organized with the ability to manage and prioritize many different tasks and deadlines simultaneously; 

• Excellent communication and customer service; 

• Team-oriented and willing to contribute where needed; 
• Comfortable with new software and systems; proficiency with the Microsoft Office suite and previous experience with journal submission software a plus   
   

BENEFITS

ESA provides a generous benefits package, including medical insurance plans; dental, vision, life insurance, and long-term disability plans with premiums covered 100% by ESA; retirement plan contribution matching up to 7% of the employees salary after one year of employment; 13 days of sick leave per year; starting at 13 days of annual leave per year; 11 federal holidays; 12 weeks paid parental leave after one year of employment; and more.

SALARY

The salary range for this position is $50,000-$58,000, depending on experience. 

WORK ENVIRONMENT: 

ESA is a remote-first work environment, allowing the successful candidate to generally work from any location in the U.S.A. within the confines of the job duties described herein. Employees are expected to work core hours which align with society operations, regardless of their actual location. Job characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

TRAVEL

Travel to ESA's annual meeting and other ad hoc travel (such as if there is an in-person staff retreat, professional development travel) may be requested. (<5%)

PHYSICAL DEMANDS: 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.